Reporting Requirements

Capital Fund Recovery Act Performance Report

The Office of Capital Improvements (OCI) has been asked to begin collecting both projected and actual performance data with respect to Capital Fund Recovery Act grants. OCI has developed a Capital Fund Recovery Act Performance Reporting spreadsheet that will collect this data. The spreadsheets will be disseminated by email from a mailbox entitled CapFundRecovery@hud.gov. OCI has developed Capital Fund Recovery Act Performance Report instructions for completing and submitting the report. The deadline for submitting the Capital Fund Recovery Act Reporting spreadsheet is December 4, 2009.

Known issues affecting Capital Fund Recovery Act Performance Report

OCI has received reports of a number of issues with respect to the Capital Fund Recovery Act Performance report. Some PHAs have indicated that they either did not receive the email from CapFundRecovery@hud.gov at all or that when they received it, the spreadsheet was not attached. OCI believes that this may be due to either Internet Service Provider or local security software detecting the fact that the attached spreadsheet has macros and visual basic code. In order to work around this issue, OCI is posting all of the spreadsheets for all grants for all PHAs to this website so that PHAs can download the spreadsheet directly in the event that they did not receive the spreadsheet through email. Click on this link to locate and download any missing spreadsheets: Capital Fund Recovery Act Performance Report.

We are also aware of an isolated issue with the spreadsheet. After filling out the projected obligations and expenditures on the first page of the report with "$0", saving the report and then reopening the report to further edit it, PHAs are reporting getting an error when they attempt to move from the first to the second page. PHAs can avoid this error by deleting all information in the two blanks requesting projected obligations and expenditures by 12/31/09 (one must delete both the "0" and the "$" to avoid the error). Once one deletes all of the information in the two blanks, it is possible to move to the remaining pages. If OCI receives a spreadsheet with no values in the two blanks, it will assume that the projected obligation and expenditure for 12/31/09 is $0.

Reporting on Jobs and Activities in FederalReporting.gov

Section 1512 of the Recovery Act requires all recipients to report on their activities, job creation, and job retention. Section X. of Notice PIH 2009-12 (HA) reiterated that all PHAs receiving Capital Fund Recovery Grants are required to meet additional reporting requirements. And the Recovery Act grant ACC Amendment, Provision 7, states that receipt of the grant is conditioned on the acceptance of the PHA to comply with the quarterly reporting requirements of the ARRA.

So starting October 1st, PHAs need to begin reporting in two different systems to satisfy two quarterly reporting requirements. PHAs will report on activities, job creation, and job retention in FederalReporting.gov and on National Environmental Policy Act reviews in the Recovery Act Management Performance System (RAMPS).

The Office of Management and Budget (OMB), created FederalReporting.gov to manage the reporting process for Reporting on Jobs and Activities. FederalReporting.gov will be the official record of jobs created and activities performed with Recovery Act funding. PHAs must report quarterly into this system in a timely and accurate manner.

What must PHAs do immediately?

• PHAs must register now at http://www.federalreporting.gov to access the site.
• Between October 1st and October 10th, 2009, recipients must report their required data at the same link. PHAs must enter data for ALL Recovery Act grants they have received, including recently awarded Capital Fund Recovery Competitive Grants.

Please review the guidance (for completing the FederalReporting.gov template(s))